NIX, a global supplier of software engineering and IT outsourcing services, is looking for a
Department Assistant
About the Project
- You will support the department with daily administrative processes and the end-to-end coordination of conferences and events, including documentation, internal requests, travel arrangements, budgeting, merchandising/materials, and post-event reporting.
Support employee onboarding/offboarding: checklists, documents, and coordination with related teams.
Maintain department documentation (access, templates, ongoing improvements).
Assist with internal requests: creation, follow-up, and status tracking.
Coordinate teambuildings and training sessions: calendars, communication, logistics, and reminders.
Research and shortlist relevant conferences/events.
Communicate with organizers; review contracts and participation terms.
Coordinate and track budgets with accounting/finance (invoices, payments, cost control).
Arrange business trips via the office management team; validate tickets/accommodation, and ensure budget compliance.
Order merch and exhibition materials (stands, roll-ups, booklets, etc.) via the office management team.
Post-event reporting: collect data and prepare ROI/ROMI reports.
Support business trips and rotation/shift-based arrangements for employees and department leadership (when required).
Upper-Intermediate English (written and spoken).
Strong ownership, integrity, and attention to detail.
Ability to manage multiple tasks and deadlines.
Willingness to work from the Budapest office.
Ukrainian or Hungarian language.
Experience in administrative support / event coordination / travel management.
Confident user of Google Workspace / MS Office (Docs/Sheets/Calendar).
NIX is a global supplier of software engineering and IT outsourcing services
NIX teams collaborate with partners from different countries. Our specialists have experience in developing innovative projects from ecommerce to cloud for some of the largest companies in the world, including from the Fortune 500. The teams are focused on stable development of the international IT market, business, and their own professional skills.
Internet Services and Software
Logistic
Healthcare
E-commerce
Education
Finance and Banking
What we offer
- Competitive compensation packages.
- Stable employment, based on a full-time employment contract.
- Mentoring program and professional development plan.
- Private health insurance (Medicare Сlinic).
- AYCM sport pass, providing discounts at various sports facilities in Hungary.
- Interesting tasks and diverse opportunities for developing your skills.
- Free training courses.
- Participation in internal and external thematic events, technical conferences.
- A spacious office in the heart of Budapest (13th district).
- All necessary devices and tools for your work.
- Friendly, motivating atmosphere.
- Active corporate life.
Become a part of NIX team
