Budapest

NIX, a global supplier of software engineering and IT outsourcing services, is looking for a

Department Assistant

Responsibilities

Prepare and send a letter of welcome to a new employee.

Organise a meeting for the newcomer in the office, including an introductory tour.

Organise an introductory presentation for newcomers at the departmental level.

Adding newcomers to the necessary corporate chats and knowledge bases.

Send out questionnaires to new employees and process the responses received.

Tracking the employee’s adaptation period (probationary, training, permanent employment).

Update employee data in the internal system (location, education, etc.), including group changes or transfers to other departments.

Control over the preparation and timely completion of documents and reports.

Verification of the number of hours of work from the declared to the confirmed.

Manage confirmation of reported non-commercial hours in the internal system.

Manage non-productive workload in the internal system (entering holidays, sick leave, etc.).

Submit maintenance or administrative requests.

Providing access to corporate projects.

Manage the department’s calendar.

Assist in organising department and group events.

Assist in organising employee birthday and anniversary celebrations, including preparing gifts and greetings.

Keep records of the budget for events in the department.

Assist in maintaining the corporate channel: publishing digests, columns (birthdays, anniversaries, recommendations) and organisational announcements.

Organisation of production and distribution of corporate merchandise.

Information support for employees on the company’s and department’s work processes.

What we expect from you

Intermediate or higher level of written and verbal English language.

Native or Upper Intermediate level of written and verbal Hungarian.

Native or Upper Intermediate level of written and verbal Ukrainian.

Possibility to work from the office full time.

Confident MS Windows user.

Psychological stability and high level of patience.

Punctuality and confidence in your actions.

Experience creating presentations.

Experience creating timetables.

Experience working with Google Products and Microsoft Office application.

Will be a plus

Intercultural awareness: Understanding different cultural norms and communication styles will enhance collaboration within the team.

Basic knowledge of data domain.

Basic knowledge of design tools can be helpful for creating presentations or communication material.

NIX is a global supplier of software engineering and IT outsourcing services

NIX teams collaborate with partners from different countries. Our specialists have experience in developing innovative projects from ecommerce to cloud for some of the largest companies in the world, including from the Fortune 500. The teams are focused on stable development of the international IT market, business, and their own professional skills.